Untitled Document

GENERAL POLICY ON APPOINTMENTS

All appointments in the career service shall be made only according to merit and fitness to be determined, as far as practicable, by competitive examination. A non-eligible shall not be appointed to any position in the civil service whenever there is a civil service eligible actually available and ready to accept appointment. (Sec. 26, Book V, Exec. Order No. 292)

	Form/Document	No. of copies	To be provided by
1.	Duly accomplished CSC Form 3	3 original copies	School/Office of the employee
2.	Duly signed Position Description Form	1 original, 2 certified true copies	School/Office of the employee
3.	CS Form 212	1 original with documentary stamp, 2 certified true copies	School/Office of the employee
4.	Transcript of records	3 certified true copies, original must be presented	Employee
5.	Service record from previous employer	3 certified true copies, original must be presented	Employee
6.	Eligibility	3 certified true copies	Employee
7.	Certification of trainings/seminars attended	3 certified true copies, original must be presented	Employee
8.	Service record from previous employer	2 certified true copies, original must be presented	Employee
9.	Publication (printed from the website)	1 original, 2 certified true copies	Mrs. Merliza Miranda
10.	Post-audited Plantilla of Personnel	3 certified true copies	Mrs. Merliza Miranda
11.	Appointment	3 original copies	Mrs. Merliza Miranda

Equivalents Record Forms (ERFs)
Implementation of Approved ERFs
Reclassification of Position – BASIC REQUIREMENT

	Form/Document	No. of copies	To be provided by
1.	Transcript of Record with Special Order No.	1 original, 1 certified true copy	Employee
2.	CSC Form 212	2 original copies	School/Office of the employee
4.	Comprehensive and updated service record	2 original copies	School/Office of the employee
7.	Plantilla Allocation List	2 certified true copies	School/Office of the employee
8.	Eligibility and license	2 certified true copies, original must be presented	Employee
9.	Certificate of trainings/seminars, outstanding accomplishments, merits	2 certified true copies	Employee
10.	Performance rating for the last three rating periods	1 certified true copies	School/Office of the employee
11.	Ranklist duly signed by the Division Promotions Board, attested by the SDS	1 original, 1 certified true copy	Mrs. Merliza Miranda

Master Teacher Position (Elementary)

	Form/Document	No. of copies	To be provided by
1.	Documents showing the total no. of Permanent Teachers and Master Teachers in the District	1 original copy	Mrs. Merliza Miranda
2.		2 original copies	School/Office of the employee
3.

Master Teacher Position (Secondary)

	Form/Document	No. of copies	To be provided by
1.	List of permanent teachers in all subject areas with position titles and item numbers	1 certified true copy	School/Office of the employee
2.	PSIPOP	1 certified true copy	School/Office of the employee
3.	Class program/ general class program	1 certified true copy	School/Office of the employee
4.	Individual class program of the teachers under the subject area recommended	1 certified true copy	School/Office of the employee
5.	Basic requirement stated above

Request for Transfer

	Form/Document	No. of copies	To be provided by
1.	Basic Communication	1 original, 1 photocopy	School/Office of the employee
2.	Indorsement signed by the School Principal	1 original, 1 photocopy	School/Office of the employee

Transfer through Swapping of Positions
Transfer of unused Leave Credits

“When an employee transfers from one government agency to another, he can either have his accumulated vacation and sick leave commuted or transferred to his new agency. The second option can be exercised as a matter of right only by an employee who does not have gaps in his service. However, a gap of not more than one (1) month may be allowed provided same is not due to his fault. The option to transfer accumulated leave credits can be exercised within one (1) year only from the employee’s transfer to the new agency.” (Sec. 47, Book V, Exec. Order No. 292)

	Form/Document	No. of copies	To be provided by
1.	Basic Communication signed by the Principal	1 original, 1 photocopy	School/Office of the employee
2.	Certification of available leave credits from Local	1 original, 1 photocopy	School/Office of the employee
3.	CSC Accreditation (if employee is hired before 1996)	2 certified true copies, original must be presented	Employee
4.	Service record from previous employer	2 certified true copies, original must be presented	Employee
5.	Division Special Order on Service Credits (with conversion of leave to service credits for teachers)	2 original copies	Mrs. Lolita Corpuz

Travel Abroad/Extension

	Form/Document	No. of copies	To be provided by
1.	Basic Communication with Indorsement	1 original, 2 certified true copies	School/Office of the employee
2.	Last day of Service	1 original, 2 certified true copies	School/Office of the employee
3.	Clearance as to money and property accountabilities and responsibilities (school)	1 original, 2 certified true copies	School/Office of the employee
4.	Form 6	1 original, 2 certified true copies	School/Office of the employee
5.	Invitation of the sponsor (if invited)	3 certified true copies, original must be presented	Employee
6.	Letter indicating the date of flight and airline	3 certified true copies, original must be presented	Employee
7.	Administrative Clearance signed by the SDS	1 original, 2 certified true copies	Ms. Kristine Delos Reyes
8.	Clearance as to money and property accountabilities and responsibilities (Division)	1 original, 2 certified true copies	Ms. Kristine Delos Reyes
9.	(For Extension) Documents No. 1, 6 and all previously approved authority to travel abroad	1 original, 2 certified true copies	Ms. Kristine Delos Reyes

Claims for Service Credits

“Teachers’ vacation service credits refer to the leave credits earned for services renederd on activities during summer of Chistmas vacation as authorized by proper authority. These vacation sercie credits are used to offset absences of a teacher due to illness or to offset proportional deductionin vacation salary due to absences for personal reasons or late appointment. The manner by which service credits may be earned by teachers is subject to the guidelines issued by the DECS.” (Rule XVI, Sec. 9, Book V, Exec. Order No. 292)

	Form/Document	No. of copies	To be provided by
1.	Basic Communication signed by the Principal	1 original, 1 photocopy	School/Office of the employee
2.	Memorandum of the activity attended	1 original, 1 photocopy	School/Office of the employee
3.	Form 48	2 originals	Employee
4.	Certificate of attendance/participation/appearance	2 certified true copies	Employee
5.	Division Special Order on Service Credits	2 original copies	Mrs. Lolita Corpuz

Retirements
Change of Name

	Form/Document	No. of copies	To be provided by
1.	Basic Communication with Indorsement	1 original, 2 certified true copies	School/Office of the employee
2.	Marriage Contract	1 original, 2 certified true copies	Employee
3.	Division Special Order on Change of Name	3 original copies	Ms. Kristine Delos Reyes

Filing for Sick/Maternity/Personal Leave

	Form/Document	No. of copies	To be provided by
1.	Basic Communication with Indorsement	1 original, 2 certified true copies	School/Office of the employee
2.	Last day of Service	1 original, 2 certified true copies	School/Office of the employee
3.	Medical Certificate of attending doctor (if sick/maternity leave)	1 original, 2 certified true copies	Employee
4.	Clearance as to money and property accountabilities and responsibilities (school)	1 original, 2 certified true copies	School/Office of the employee
5.	Division Special Order on Sick/ Maternity/Personal/Study Leave	3 original copies	Mrs. Charisse De Leon

Filing for Return to Duty

	Form/Document	No. of copies	To be provided by
1.	Basic Communication with Indorsement	1 original, 2 certified true copies	School/Office of the employee
2.	First day of Service	1 original, 2 certified true copies	School/Office of the employee
3.	Form 48	2 original	School/Office of the employee
4.	Form 211 – Fit to work (if Sick or Maternity Leave)	1 original with documentary stamp , 2 certified true copies	School/Office of the employee
5.	Certificate of live birth (if Maternity Leave, if applicable)	3 certified true copies	Employee
6.	Division Special Order on Return to duty	3 original copies	Ms. Kristine Delos Reyes

Step Increment

	Form/Document	No. of copies	To be provided by
1.	Appointment	3 certified true copies	Employee
2.	Updated Service Record	1 original, 2 certified true copies	Employee
3.	Latest payslip	3 certified true copies	Employee
4.	Notice of Step Increment	3 original copies	Mrs. Luz Palmos
5.	Plantilla of Step Increment	3 original copies	Mrs. Luz Palmos

Salary Adjustment

	Form/Document	No. of copies	To be provided by
1.	Appointment	2 certified true copies	Employee
2.	Latest payslip	3 certified true copies	Employee
3.	Appointment of all previous incumbents, if promoted (except retired)	3 certified true copies	Employee
4.	Plantilla bearing the name of the previous incumbent	3 original copies	Mrs. Luz Palmos
5.	Post-audited plantilla (if item is reclassed)	3 original copies	Mrs. Luz Palmos

Terminal Leave

Refers to money value of the total accumulated leave credits of an employee based on the highest salary rate received prior to or upon retirement date/voluntary separation. (Rule I, Sec. 2 (p) (12), Rules implementing Book V, Exec. Order No. 292)

Terminal leave is applied for by an official or employee who intends to sever his connection with his employer. Accordingly, the filing of application for terminal leave requires as a condition sine qua non, the employee’s resignation, retirement or separation from the service. It must be shown first that public employment cease by any of the said modes of severances.” (Sec. 35, Book V, Exec. Order No. 292)

Establishment of New School
Issuance of Authority to Operate Programs

Provident Fund Loan
Pag-IBIG

Multi-Purpose Loan Program
Calamity Loan Program

GSIS

Consolidated Loan
Policy/Optional Policy
E-cash Advance

Certification/Authentication/Verification of Diploma